Perhaps your business has reached a crossroads where some of your team members need to start working outside of the office. Maybe your staff base is growing at such a rate that you’re running out of space and some staff simply must work elsewhere. Perhaps you have new parents who’ve been on leave, but want to transition back into office life over a few months. Or maybe so many of your staff have now inquired about working from home, you think it’s time to heed their request.
Whichever of these applies to you — or another reason entirely — transitioning into allowing staff to work from home can be tricky. There is a new level of trust that needs to be found, alongside new systems to both monitor and support.
This guide aims to highlight some of the most effective tools and methods that can aid you in this process. Read on to find out about systems for checking staff in and monitoring them through the day, as well as the benefits of cloud computing, and regular reviews.
If you have safety concerns about cloud computing, you’re not alone. It’s only normal – and wise – to be slightly wary of new technology. However, the 80% of businesses already using it can’t be wrong. The key is being careful about which company you put in charge of storing your data. Cloud storage is fantastic, as it allows all your important data to be stored offsite and accessed remotely. This means that your staff can get on with their work even when they’re not in the office. Wires and cables and connections of that nature as simply no longer needed, thanks to the cloud.
When your staff comes into the office in person, you have a number of ways to check them in. They may have a door fob or sign-in at reception. Or you can be notified when they log into their computers. However, this is a different story if they aren’t actually coming into the office. Instead, you’ll need to implement a check-in system. This means that your staff knows that they still have to start work at the agreed time. Just because they aren’t at headquarters doesn’t mean they can be late!
Above we’ve discussed implementing a check-in system for the beginning of the day. But what about the rest of the day? A big part of letting staff work from home is trust. However, it is understandable that you will want to know what they are doing with their day. A monitoring tool can be useful for both parties. It allows hardworking staff to demonstrate their efforts in a tangible form. If you notice someone going above and beyond, be sure to recognize and reward this. They will appreciate it and are likely to continue in this way.
We’ve touched upon recognizing staff that are working hard. However, you should be reviewing all staff working outside of the office on a regular basis. If you have time for a one-to-one meeting every month, great! Just ten minutes of your time will allow for valuable communication. This way, you can find out if there are any issues that can be fixed, and any space for improvement.